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ASSIGNMENT -1

FORMAL AMD INFORMAL MODES OF ORANIZATIONAL COMMUNICATION

Formal Communication
Formal structure is primarily concerned with the relationship between authority and subordinate. A typical organization chart illustrates the formal structure at work in a company or part of a company. The hierarchical organization begins at the top with the most senior leader and then cascades down to the subordinate managers and then subordinate employees below those managers. There are job titles, financial obligations and clear lines of authority for each box on the organization chart. A type of verbal presentation or document intended to share information and which conforms to established professional rules, standards and processes and avoids using slang terminology. The main types of formal communication within a business are (1) downward where information moves from higher management to subordinate employees, (2) upward where information moves from employees to management and (3) horizontal where information is shared between peers. Today's businesses offer a wide range of communication options to clients and employees, making it easier than ever before for businesses to distribute important messages. While in-person and telephone communications are the most obvious ways local businesses communicate with clients and employees, there are other channels businesses can use that offer benefits that the businesses of yesteryear would never have imagined possible--or necessary. Here Some Methods of Formal communications.

Mass Emails
Sent to multiple employees/leaders in one shot, mass emails can distribute important news organization-wide. Often limited in content to impersonal subjects, like changes in leadership, mass emails are a major source of information for employees and are usually the delivery method (in addition to the rumour mill) for news of layoffs and mergers. While mass emails rarely warrant a response from recipients, they often solicit action, such as benefits enrolment or completion of mandatory, corporate-wide training.

One-on-One Emails

Usually more relevant to the recipient than mass emails, one-on-one emails often warrant a response from the recipient and may be sent from a manager to an employee, co-worker to co-worker

Intranet
Provided as a source of pertinent company information and important organizational news, an intranet (not to be confused with the Internet) is one way businesses can provide employees access to information relevant to their jobs.

Net Meetings/Video Conferencing
If trainings or meetings require accompanying presentations or face-to-face interactions, net meetings and video conferencing add the audio-visual flare needed to get the job done.

Here I am taking a company called TANK JUICE BAR. Using this company and giving some examples of formal communication

Company Full Tank Ltd.
The Communication Process
To set the stage for information and message flow through an organization, let's review the basic elements of the communication process in Tank Juice Bar. These elements include: someone to send the message, some means for channelling it, someone to receive it, and a feedback mechanism. A multiplicity of encoders, channels, decoders, and feedback mechanisms can be used. However, for the information in a message to be processed clearly, quickly, and with a minimum amount of degradation, management must establish clear, formal communication channels. Downwards Communication Process:

I am giving some examples how formal communication happens in my company (Tank Juice Bar) Example : A set of new rules implemented by the director will communicated through area manager ,manager and staff member. This information processed clearly quickly and with a minimum amount of time. As an example I am giving REMINDERS, we get some set of rules and regulations on every Monday from area manager pass on to staff member and these...
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